Asset Pulse
Asset Pulse is ProBeya's asset lifecycle management module, aligned with ISO 55000 principles. It provides a comprehensive registry for physical assets (equipment, instruments, facilities, IT systems, vehicles), tracks their operational status through the full lifecycle, and records maintenance events (preventive, corrective, calibration, and inspection) with audit-ready documentation.
In pharma manufacturing, equipment qualification and maintenance records are among the first things auditors check. Asset Pulse makes this data organized, searchable, and always up to date.
Overview
Manufacturing operations depend on hundreds of physical assets, each with its own maintenance schedule, calibration requirements, and operational lifecycle. Without a centralized system, critical maintenance gets missed, calibration expires unnoticed, and audit preparation becomes a scramble through paper records. Asset Pulse solves this with a structured digital registry and maintenance log.
Getting Started
- Navigate to the Asset Pulse section from the main menu.
- Click New Asset to register equipment in the asset registry.
- Enter the asset name, unique asset tag (matching the physical label), category, and location.
- The asset is created with Operational status.
- Record maintenance events as they occur (preventive, corrective, calibration, inspection).
- Update the asset status when it enters maintenance or reaches end of life.
- Use the list view with filters to manage your fleet.
How It Works
Asset Categories
| Category | Examples |
|---|---|
| Equipment | Tablet presses, mixers, filling lines, autoclaves |
| Instrument | HPLC systems, pH meters, particle counters |
| Facility | Clean rooms, warehouses, utility systems |
| IT System | LIMS, MES, ERP, building management systems |
| Vehicle | Forklifts, delivery vehicles, AGVs |
Asset Lifecycle
Assets follow a status-based lifecycle:
Operational --> Maintenance --> Operational
Operational --> Calibration Due --> Operational
Operational --> Decommissioned (end of life)
| Status | Description |
|---|---|
| Operational | Asset is in service and functioning normally |
| Maintenance | Asset is undergoing planned or unplanned maintenance |
| Calibration Due | Calibration has expired or is approaching — asset may be restricted |
| Decommissioned | Asset has been permanently retired from service |
Asset Properties
| Field | Description |
|---|---|
| Name | Human-readable asset name (e.g., "Tablet Press TP-401") |
| Asset Tag | Unique identifier matching the physical label (e.g., "TP-401", "HPLC-007") |
| Category | Classification: equipment, instrument, facility, it_system, or vehicle |
| Location | Physical location (e.g., "Building A, Floor 2, Room 203") |
| Status | Current operational status |
| Specifications | Flexible JSONB field for manufacturer, model, serial number, etc. |
The asset tag is enforced as unique within the organization at the database level.
Maintenance Logging
Maintenance events are recorded against specific assets:
| Field | Description |
|---|---|
| Type | preventive, corrective, calibration, or inspection |
| Description | What was done during the maintenance event |
| Performed By | The user who conducted the maintenance |
| Performed At | Timestamp of the maintenance activity |
The getById procedure returns the 10 most recent maintenance logs for quick overview. The listMaintenanceLogs procedure provides the full paginated history.
Health Scoring and Calibration
Asset Pulse includes dedicated tables for maintenance plans, calibration records, and health scores, enabling:
- Maintenance Plans — scheduled preventive maintenance with frequency tracking
- Calibration Records — instrument calibration history with certificate tracking
- Health Scores — computed asset health metrics based on maintenance history and age
Search and Filtering
The list endpoint supports filtering by category, status, and location, plus free-text search across name and asset tag using case-insensitive matching. Results are paginated with page-based navigation.
Configuration
Assets are scoped to the organization. Asset tags are unique per organization (enforced by a database constraint). Listing defaults to 25 items per page (max 100), sorted by most recently updated.
Permissions
| Action | Required Role |
|---|---|
| Register a new asset | Asset manager or admin |
| Update asset properties | Asset manager or admin |
| Record maintenance events | Any organization member |
| View assets and maintenance logs | Any organization member |
| Delete an asset | Admin only |
All mutations are logged to the audit trail.
Tips & Best Practices
The asset tag in ProBeya should exactly match the label on the physical equipment. This eliminates confusion when cross-referencing digital records with the shop floor.
Even minor corrective actions should be logged. A complete maintenance history is invaluable for trend analysis, OEE calculation, and regulatory audit responses.
For instruments, use calibration-type maintenance logs to track calibration dates and certificates. Flag assets as "calibration due" when intervals are approaching to prevent out-of-calibration use.
Decommissioned assets should be reviewed to ensure they are physically removed or clearly labeled as out of service. An auditor finding a decommissioned instrument in a production area is a citation.
Related Features
- KPI Boards — track asset availability, OEE, and maintenance KPIs
- Inspections — equipment inspection checklists are managed through Inspection Shield
- Compliance Radar — equipment qualification is a compliance requirement
- TIER Meetings — review equipment status during daily stand-ups
- Shift Handover — equipment issues surface in shift handover items